UKOLN Cultural Heritage Documents

Introduction

A Risks and Opportunities Framework for exploiting the potential of innovation such as the Social Web has been developed by UKOLN [1]. This approach has been summarised in a briefing document [2] [2]. This briefing document provides further information on the processes which can be used to implement the framework.

The Risks and Opportunities Frame

The Risks and Opportunities Framework aims to facilitate discussions and decision-making when use of innovative services is being considered.

As illustrated, a number of factors should be addressed in the planning processes for the use of innovative new services, such as use of the Social Web. Further information on these areas is given in [2].

Critical Friends

A ‘Critical Friends’ approach to addressing potential problems and concerns in the development of innovative services is being used to JISC to support its funding calls. As described on the Critical Friends Web site [3]:

The Critical Friend is a powerful idea, perhaps because it contains an inherent tension. Friends bring a high degree of unconditional positive regard. Critics are, at first sight at least, conditional, negative and intolerant of failure.

Perhaps the critical friend comes closest to what might be regarded as ‘true friendship’ – a successful marrying of unconditional support and unconditional critique.

The Critical Friends Web site provides a set of Effective Practice Guidelines [4] for Critical Friends, Programme Sponsors and Project Teams.

A successful Critical Friends approach will ensure that concerns are raised and addressed in an open, neutral and non-confrontational way.

Risk Management and Minimisation

It is important to acknowledge that there may be risks associated with the deployment of new services and to understand what those risks might be. As well as assessing the likelihood of the risks occurring and the significance of such risks there will be a need to identify ways in which such risks can be managed and minimised.

It should b noted that risk management approaches might include education, training and staff development as well technical development. It should also be recognised that if may be felt that risks are sometimes worth taking.

Gathering Evidence

The decision-making process can be helped if it is informed by evidence. Use of the Risks and Opportunities Framework is based on documentation of intended uses of the new service, perceived risks and benefits, costs and resource implications and approaches for risk minimisation. Where possible the information provided in the documentation should be linked to accompanying evidence.

In a rapidly changing technical environment with changing user needs and expectations there will be a need to periodically revisit evidence in order to ensure that significant changes have not taken place which may influence decisions which have been made.

Using The Framework

A template for use of the framework is summarised below:

References

1. Time To Stop Doing and Start Thinking: A Framework For Exploiting Web 2.0 Services, Kelly, B., Museums and the Web 2009: Proceedings,
   <http://www.ukoln.ac.uk/web-focus/papers/mw-2009/>
2. A Risks and Opportunities Framework for the Social Web, UKOLN Cultural Heritage briefing document no. 67,
   <http://www.ukoln.ac.uk/cultural-heritage/documents/briefing-67/>
3. Critical Friends Network,
   <http://www.critical-friends.org/>
4. Guidelines for Effective Practice, Critical Friends Network,
   <http://www.critical-friends.org/daedalus/cfpublic.nsf/guidelines?openform>

Filed under: Needs-checking, Risk Management